Production Assistant - Los Angeles - Permanent - Hybrid

Coffee & TV is looking for an enthusiastic, organised and proactive Production Assistant to provide support with managing multiple ongoing projects; someone who is able to self-motivate and work independently without constant supervision.
This role would lead to an opportunity to grow further into the production field as our shiny new LA studio grows!

• Good diary management skills
• Experience working in a fast-paced environment
• Excellent communication skills, both written and verbal
• Ability to take initiative and work independently
• Highly organised and resourceful
• Proficient in Mac, Excel and Microsoft Office
• Ideally experience both in the industry & as a PA

• Managing the diary and PA duties to EP
• Assisting with any needs in terms of booking appointments, reservations, couriers, cabs and scheduling
• Being first point of contact for the EP & handling correspondence on their behalf
• Setting up Zoom calls for meetings
• Taking minutes during meetings
• Assisting external producers and crew as needed
• Providing production support as necessary
• Prepare the facility and suites in time for client arrival and regularly clear suites to ensure they remain clean and tidy
• Ensure clients are well looked after and regularly offer refreshments and food
• Ensure the kitchen is fully stocked with all necessary supplies
• Run errands internally and externally as required by production
• Answer the door and telephones when necessary
• Ensure all runs and dispatches are dealt with timely and efficiently, booking couriers when required
• Accept incoming deliveries, log assets in/out of the library, input despatch data in Ceta and update production team via Slack
• Manage the daily dairy, liaising with production to ensure bookings are confirmed
• Suggest & initiate new processes if deemed more efficient or beneficial to the company within your day-to-day role
• Build and maintain good working relationships with all staff and clients
• Undertake any additional duties as required

• Understanding of clients’ pressures and commercial awareness
• Works well in a team
• A thirst to continue to learn and grow
• Alignment with the company values of LOVE, TRUST, COLLABORATION, BELIEF AND EXCEPTIONAL
• Permanent position
• Hybrid role

Please email your CV and cover letter to Tara at [email protected]